Every company requires a telephone system. After some period, a business ought to transit from one telephone system to another. It could be an installation OF Voice over Internet Protocol, or a hosted or virtual PBX. transiting from one system to another or completely installing for the first time is not easy, but with some guidelines, the process becomes easier.
Below are remarkable steps that you can follow to avoid disruptions when changing a telephone system.
First, you should not wait until the last minute to decide on upgrading a telephone system. It requires a proper plan and timer to install a telephone system. A small telephone system might require up to three weeks preparation time, while a large one can take up to two months. If you get it planned and installed in a hurry, there could be so few mistakes. It is thus necessary that you take time planning, identify a good VoIP provider, and then do the installation.
You should also identify all telephone lines and their functions.
You ought to do this before making an installation decision. It is important that you call the Local Exchange Carriers to identify the lines and their numbers. If you have some uncertainties with the numbers, you ought to contact them. It is also important that you eliminate any that are not in use, and make sure that the new PBX service accommodates all the required ones.
Familiarize yourself with the installation schedule of new Telephone Circuits.
Each telephone circuit type requires a different hardware component in every telephone. You can also discuss with the telephone vendor on how old circuits would be handled in the new system.
Consider the requirements of all departments.
It is good that you get a telephone vendor who will consider all the department needs, and advice you on the right systems of each department.
It is important that you decide which telephone will be used by whom, in case there is a purchase of different telephones. You should consider the requirements of the departments before assigning any phone to anyone.
Make sure that your network is prepared for VoIP telephones.
It is important to ascertain they your network can handle the VoIP traffic. Other factors to consider in this is whether the system will be exposed to the internet or connected to a private network, the VPN or a session border controller.
Hold an implementation meeting with the vendors.
The purpose of this is to keep everyone on the same page. Installation dates ought to be set during the meeting. You may also know the time that would be required to do the installation, and everything you ought to know about the entire process.